Kent logo 326x71

british tennis logo

Open_day_2017 Open_day_2017_2 slide10 slide3 slide7y slide9

Chipstead Place Lawn Tennis Club (CPLTC)

Annual General Meeting (AGM)

7.30 pm 21 March 2019

In Attendance:    David Pettitt,  Ian Hooper, Adam Reavely , Pat Udall, Nick Christian, Magdalen Fry, Graham Moore, Peter Wade, Elliot Fox, Julie Brown, Toni Backhouse, Barbara Chinner

Item 1 – Welcome from the Chairman

David Pettitt, Chairman, opened the meeting and welcomed everyone in attendance to the AGM. He pointed out that the number in attendance fell just short of that required under the clubs rules but if those in attendance were in agreement then the meeting could continue. The decision of everyone present was for the meeting to proceed.

Item 2 – Apologies for Absence

Apologies were received from the following members

Sandra Pease, Duncan Pease, Sarah Horton, David Horton, Dick Thompson

             

Item 3 – Minutes of AGM 22 March 2018 and Matters Arising

 

Minutes had been circulated prior to the AGM.

Matters Arising – David confirmed that the club now had the appropriate policy in place to comply with GDPR legislation

Approval of minutes

 Proposed by Ian Hooper

 Seconded by Pat Udall

Approved unanimously

Item 4 – Chairman’s Report (circulated)

David referred to his report highlighting the key issues affecting the club over the last year in particular :-

-  The numerous maintenance & facilities upgrades that have been undertaken during the year including the new access path to the club.  

-  The ongoing often unseen work undertaken by Pat & Ian Udall to help maintain & enhance the grounds around the courts throughout the year.   

- David also expressed his thanks to committee members for their work over the year & to other club members who has assisted during this period.

Item 5 – Proposals – Election of Committee Members

David  informed the meeting that Julie Brown had decided to stand down as treasurer and he, on behalf of the club ,wished to thank her for her hard work in ensuring that the finances have remained robust . Bradley Gold had agreed to replace Julie as treasurer subject to approval at this AGM. Except for that change David confirmed that all current committee members had agreed to stand for re-election namely:-.

Chairman:  David Pettitt

Membership Secretary:  Ian Hooper

Club Secretary: Graham Moore

Maintenance Officer : Peter Wade

Match Secretary:  Pat Udall

Social Secretary/Child Protection Officer:  Magdalena Fry

Coaching Co-ordinator:  Shirley Christian

Publicity: Vacant

Website/IT: Sarah Horton

Committee Member:  Nick Christian

Juniors Section Representative: Elliot Fox

In the absence of any other nominations for committee roles it was agreed that the re-election of the above Committee members plus Bradley Gold as Treasurer, to be voted on block.

Proposed by Peter Wade

Seconded by Elliot Fox

Proposal carried unanimously

Item 6 – Team Captains Reports

Ladies Reports – Sandra Pease

 

Summer2017

Ladies 1:  Relegated

Winter 2017/18

Ladies 1- Remain in current division

Vets – Remain in current Division.    

 

Men’s Reports –David Pettitt, Nick Christian, David Horton

Summer 2017

Mens 1: Relegated

Mens 2: Remain in current Division

Mens Vets: Remain in current Division

Winter 2017/18

Mens 1: Relegated

Mens 2: Remain in current Division

Men’s Vets : Relegated

Item 7 – Coaching and Junior Teams

-  Confirmed that the coaching programmes continue to thrive. The junior base remains strong & links with local schools are continuing to be enhanced.   

Item 8 – Finances

 Julie explained that the audited accounts for 2018 showed that club finances remained sound with membership revenue up & £12K in cash. Net profit was £1.2K & down on 2017 but this was due to the significantly higher level of expenditure on court maintenance & upgrades undertaken during the year.

Looking forward the club would need net profit of between £3K & £4K minimum per year to cover the projected cost of £40 to £50K.to resurface the courts in the medium term. It was noted that the final £3.5K LTA loan repayment would be made in 2019

In the absence of any outstanding finance questions acceptance of the 2018 accounts was:-

Proposed by Pat Udall

Seconded by Peter Wade

Agreed unanimously

Item 9 – Subscriptions for 2019

Ian referred to the subscription proposal document circulated ahead of the AGM.

In determining subscription levels the clubs intention has been to ensure it remains competitive with other small local clubs whilst generating sufficient revenue to meet short term club needs plus contribute to medium term financial commitments.  In 2018 membership increased to 236 up 8.39% on 2017 & membership revenue was up 6.9% .

After some debate & given the healthy state of club finances at this point in time it was proposed to hold all membership subscriptions at 2018 levels ie no change.

Proposed by Ian Hooper

Seconded by David Pettitt

This was agreed unanimously.

Item 10 – Maintenance

Peter said he would be turning his attention to resolving the ongoing  water supply problems to the clubhouse sink. There appeared to be a blockage in the feed pipe and a new section of pipe would be needed  which would require digging a trench to gain the necessary access.

Some tree maintenance work was due to be undertaken  by Tree Ability in the near future .

Item 11 – Club Social Tennis and Social Events
Magdalen informed the meeting that the club quiz now being held in mid January was continuing to be well supported with the last quiz raising £100. Numbers attending the club dinner at the Bricklayers Arms had fallen but it still remained a popular event.

Item 12 – Website and Promotional Activities

- It was reported that 2 articles explaining the history & development of the club, drafted by Magdalen  had been included in recent editions of the Chevening news . Additional articles/information could be submitted to the editor for inclusions in future editions of the magazine  which is published bi monthly.

Item 13 – Any Other Business

 

  • Tennis Balls –Pat confirmed that under the used tennis balls recycling scheme she was co-ordinating for the club she had in the last year received payments totalling £250.

David Pettit thanked everyone for attending and contributing to the AGM.

The meeting closed at 20.10

2020 Finals Winners

2020

/finals_day/finals_day/finals_day/finals_day/finals_day/finals_day

Kent logo 326x71

british tennis logo

facebook

facebook