Chipstead Place Lawn Tennis Club (CPLTC)
Committee Meeting Minutes
6 November 2019
In Attendance: David Pettitt, , Graham Moore, Peter Wade, Bradley Gold, Magdalen Fry, Shirley Christian, Pat Udall
- Apologies for Absence
Ian Hooper, Sarah Horton, Elliot Fox, Adam Reavely
2. Minutes of September Meeting
- Minutes approved.
- Matters Arising from September Meeting
- Committee Membership - it was agreed that Andy Maiklem would be co-opted onto the committee with immediate effect following her agreement to undertake the co-ordinating role with the LTA for the club.
4. Policies, Safeguarding & Diversity Issues –
- It was confirmed that policies would be forwarded to Peter Bibb for uploading onto the website.
- Check that coaches have been DBS cleared - David to check with Adam.
- Adam to review First Aid kit to ensure fit for purpose.
5. Membership Update - Ian
- Ian circulated membership numbers ahead of the meeting, 227 members have now paid their subscriptions which is marginally down on 2018.
6. Finance Update - Bradley
- The Club has been reimbursed £1042 by the water company. Water useage will be kept under review with next official meter reading due in March.
- Club has also had £474 returned for overpayment of electricity useage. In addition the standing order has been reduced from £70 to £50 per month.
- Insurance has already been paid for the year but this will be reviewed in 2020 to ensure the coverage plus cost meets our needs.
7. Coaching - Adam
No issues raised
8. Maintenance - Peter.
- – Power washing the courts –All courts have been cleaned
- Plumbing work - now completed with much improved water pressure & a new outside tap. Cost only £170
- Path Lighting – Options for improving the lighting along the access path to the club were discussed. To avoid any problems with neighbours fences it was agreed to run a power cable along the length of the path, buried in a trench connecting to lights mounted on secure posts. The first task was to dig the trench then agree an installation date.
9. Gardening
- Confirmed winter working party will be held on Sunday 1 December starting 9am. Action - David will forward an invite to attend the working party to Shirley who will circulate to all members via email. DONE
10. Website
- No issues to report.
12. Social Events - Magdalen
- Club Dinner 29 November - Menu for the meal at the Bricklayers Arms circulated by Magdalen ahead of the meeting was agreed
ACTION – Shirley to email members with menu details etc to enable reservations to be made. DONE
- Xmas Drink at the Bricklayers Arms on Friday 6 December confirmed. Action Shirley to email members
13. Health and Safety
- David ,as agreed, had produced 2 posters for display on the club notice boards
- All existing fire extinguishers will be checked and replaced if out of date.
14. Any Other Business
- Poster for Kitchen – In order to keep the kitchen area tidy David agreed to produce a poster requesting that any used items from the kitchen are washed, dried & put away by the users. DONE
- Dates for 2020–To be agreed at January meeting & displayed on Club notice board.
Date of Next Meeting
Wednesday 8 January 2020 at 7.30pm
Meeting to discuss - proposals for AGM, Arrangements for Quiz on Friday 17 January
