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Chipstead Place Lawn Tennis Club (CPLTC)

Committee Meeting Minutes

18 September 2019


In Attendance: David Pettitt, Ian Hooper, Graham Moore, Peter Wade, Bradley Gold, Magdalen Fry, Adam Reavely,

  • Apologies for Absence


       Sarah Horton, Elliot Fox, Shirley Christian, Pat Udall, Nick Christian.

 David had been informed by Nick via email that he wished to cease undertaking the LTA Liaison coordinating role for the club but was happy to  continue as the Mens 2nd team  captain. David will speak to Nick to clarify timescale/ issues etc.

        2.  Minutes of June Meeting


  • Minutes approved.
  • Matters Arising from June Meeting


  • Action List circulated by David ahead of the meeting reviewed & updated.

4. Policies, Safeguarding & Diversity Issues –


David prior to the meeting had circulated the agreed list of policies & the proposed timescales for their review.

 Action– future meetings will check which club policies are due to be reviewed & action appropriately.


-  accident report poster needs to be prepared & displayed

- Adam to check First Aid Kit

- Adam to confirm coaches are all DBS cleared


5. Membership Update - Ian

     - 223 members have now paid their subscriptions and Ian is chasing 22 former members.

- income from subscriptions is £350 below 2018 level.


6.  Finance Update - Bradley

  • Little change from June
  • Cash in bank £20K, profit todate for year £9,336 with final loan repayment factored in.
  • The water rates issue reported last meeting has now been resolved & the club is due to be reimbursed £1040 by the water company.
  • Bradley pointed out that with yearly routine costs estimated at £9,700 a small increase in subscription rates may need to be considered for 2020 to ensure club remains financially robust.


7. Coaching - Adam


Coaching  remains  buoyant and a new link has been established with Weald School where  Elliot is now a teaching assistant.  

 - A number of under 16 players are now becoming eligible for inclusion in the senior teams.

8.  Maintenance - Peter


  • Power washing the courts –Currently no need to arrange for power washing but to be kept under review and activated when evidence of moss returning on the courts.
  • Action- Peter to be informed as & when moss appears


9.  Gardening


  • In preparation for the winter working party scheduled for 1 December Peter suggested exploring alternative options to transport the bags of leaves  to the tip saving volunteers having to make numerous trips to off load the bags  on the day.
  • Action - Peter will explore alternatives

10.  Publicity


  - It was agreed to remove this from the standard agenda list as publicity matters are now covered under the appropriate activity.

  11.  Website

- No issues to report.


12.  Social Events

  The date for the clubs annual dinner has been changed to Friday 29 November.

    ACTION – 1 Magdalen to liaise with Bricklayers Arms re booking and menu options.

                        2 Shirley to email members with details once available from Magdalen


13.  Health and Safety


Peter reported that the partly dug trench was protected by a barrier to eliminate a possible trip hazard.

No new issues reported or raised..


14.  Any Other Business


-  Open Handicap Club Tournament 19 October – due to the limited number of members signing up for this event it was agreed to send a further email to members re-advertising the tournament before deciding whether to cancel. NB Subsequently cancelled

- Kemsing Umpire Chairs –Confirmed that these had now been returned to Kemsing by Tom.

- Sunday Mixed Doubles  - In view of the success of the recent Sunday afternoon mixed session it was agreed that this should continue as a weekly event.

ACTION Julie to book either 2 or 3 courts.  David will talk to the family that are currently booking several courts on a Sunday afternoon to hopefully resolve a possible clash.


Date of Next Meeting


Wednesday 6 November 2019 at 7.30pm

2020 Finals Winners



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